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Mac Keyboard Shortcuts For Word

  • Apr 24, 2019  How to insert bullet symbols using keyboard shortcuts on Windows and Mac docuemets along with creating custom bullets in Word and setting up shortcut in Pages.
  • Here are the steps used to create this shortcut: – Using the 'Customize Keyboard' command from the pull down menu, locate 'Fonts' in the 'Categories' window on the left. Scroll down to Myriad Pro Semibold It in the 'Commands' window on the right and select it. – Press the F3 key at the 'Press new keyboard shortcut:' window.
  1. Mac Keyboard Shortcut To Select Word
  2. Mac Keyboard Shortcuts For Word Documents
  3. Common Microsoft Word Shortcuts

Nov 13, 2018  In Pages on your Mac, use keyboard shortcuts to move around in documents, edit and format text, edit data in tables, move objects, and more. You can use keyboard shortcuts to quickly accomplish many tasks in Pages. To use a keyboard shortcut, press all the keys in the shortcut at the same time. You can create custom keyboard shortcuts in Word for Mac within the application itself. Create a keyboard shortcut. On the Tools menu, select Customize Keyboard. In the Categories list, select a tab name. In the Commands list, select the command that you want to assign a keyboard shortcut to.

Mac OS X has its own keyboard shortcuts in addition to Word’s keyboard shortcuts. When you press a key or a key combination, Mac OS X searches first to see whether a task is assigned to that shortcut in Mac OS X system preferences. If you want to use a particular keyboard shortcut in Word, you have to check to make sure that your desired shortcut isn’t already assigned to do something else by Mac OS X.

Showing keyboard shortcuts

Apple has a lot of nice keyboard shortcuts already defined for Mac OS X, and you can easily get a complete list of them:

  1. In Finder (the Desktop), choose Help→Mac Help.

  2. In the Ask a Question search box, type shortcuts and then press Return or Enter.

    Help responds with a list of relevant topics.

Likewise, Word also has a generous assortment of keyboard shortcuts right from the start. The shortcuts in Word are available by searching Word’s Help for Keyboard Shortcuts. You can set up Word so that it automatically displays keyboard shortcuts in menus and toolbar ScreenTips:

  1. In Word, choose View→Toolbars→Customize Toolbars and Menus from the menu bar.

  2. On the Toolbars and Menus tab of the resultant dialog, select the Show Shortcut Keys in Screen Tips check box.

  3. Click OK.

Making your own shortcuts

You can assign keyboard shortcuts to Word commands and change the ones that Microsoft assigned. Word doesn’t force you to stick with the default shortcuts. You can assign and reassign shortcuts as you wish. To access the Customize Keyboard dialog and set a keyboard shortcut, take these steps:

  1. Choose Tools→Customize Keyboard.

  2. In the Categories list, select a category, and in the Command list, choose a command.

  3. To assign (or reassign) a keyboard shortcut for the selected command, type in a customized keyboard shortcut combination for the selected command and then click the Assign button.

  4. Click OK twice.

Save a document with one or more custom shortcuts as a template so that when you open that template, the keyboard shortcuts you customized apply only to the documents created from that template.

Lesson 13: Keyboard Shortcuts

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What are keyboard shortcuts?

Keyboard shortcuts are keys or key combinations you can press on your computer's keyboard to perform a variety of tasks. Because both of your hands can remain on the keyboard, using a shortcut to perform a task is often faster than using a mouse. Keyboard shortcuts are also universal—meaning once you learn them, you can use many of the same shortcuts in a variety of applications. For example, you can use the shortcuts that copy and paste text in a word processor application to perform the same tasks in email, Facebook, and in your blog.

Keyboard shortcuts are different for Windows and macOS computers. In this lesson, we'll share some of the most common shortcuts for both versions.

Watch the video to learn the basics of performing keyboard shortcuts.


How to perform keyboard shortcuts

Many keyboard shortcuts require pressing two or more keys in a specific order. For example, to perform the shortcut Ctrl+X simply press and hold the Ctrl key and then press the X key and release.

How to find keyboard shortcuts

In many applications, you'll find keyboard shortcuts next to menu items. Occasionally, in some applications like Microsoft Word you may need to hover over a button to display its keyboard shortcut.

Keyboard shortcuts next to menu items
Hovering over a button to view the keyboard shortcut

Common keyboard shortcuts

Check out the infographic below to learn some of the most common keyboard shortcuts:

Windows shortcuts

Keyboard shortcuts can help you when working with text, files,applications, and the Internet. In Windows, you'll use the Ctrl (Control) or Alt key to perform most keyboard shortcuts.

Ctrl and Alt keys on PC keyboard

Working with text

These keyboard shortcuts are useful when working with text in word processor, email, and social media applications (like Twitter). They can help you perform commonly repeated tasks like copying and pasting or bolding text.

  • Ctrl+X: Cut the selected text.
  • Ctrl+C: Copy the selected text.
  • Ctrl+V: Paste the copied or cut text.
  • Ctrl+A: Select all text on the page or in the active window.


  • Ctrl+B: Bold the selected text.
  • Ctrl+I: Italicize the selected text.
  • Ctrl+U: Underline the selected text.
  • Home: Skip to the beginning of the current line.
  • End: Skip to the end of the current line.


    Home and End keys
  • Ctrl+right arrow: Skip to the beginning of the next word. You can press the right arrow multiple times to skip several words.
  • Ctrl+left arrow: Skip to the beginning of the previous word. You can press the left arrow multiple times to skip several words.
  • Ctrl+Shift+right arrow: Select the next word.
  • Ctrl+Shift+left arrow: Select the previous word.

Working with files and applications

You can use keyboard shortcuts to open, close, and switch applications. When working with a file (like a Microsoft Word document), shortcuts can be used to createnew files, find words, and print.

  • Ctrl+Alt+Delete: Quit a frozen application. This keyboard shortcut opens the Task Manager. You can then select the unresponsive application and end it.


  • Delete: Send a selected file to the Recycle Bin.
  • Enter: Open a selected application or file.
  • Ctrl+N: Create a new file.
  • Ctrl+O: Open an existing file.
  • Ctrl+P: Print an open file.
  • Ctrl+S: Save the current file.
  • Ctrl+Z: Undo the previous action. If you'd like to redo the action, press Ctrl+Y.
  • Ctrl+F: Find a word or phrase in the current file. This shortcut will make a search box appear. You can then type the text you wish to find. If the word or phrase appears more than once, press Enter to move to the next instance.


    Finding a word in the file
  • Ctrl+- (Ctrl+dash key): Zoom out. When viewing a photo in an application like Windows Photo Viewer, this shortcut will make the image appear smaller.
  • Ctrl+= (Ctrl+equal key): Zoom in. When viewing a photo in an application like Windows Photo Viewer, this shortcut will make the image appear larger.


  • Alt+F4: Quit the current application.
  • Windows key: Open the Start menu.


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    Windows key
  • Alt+Tab: Switch between open windows. This shortcut opens the Task Switcher. While continuing to hold the Alt key, you can then use the left and right arrows (or press Tab) to move between open windows.


Internet shortcuts

Keyboard shortcuts can also be used to navigate your web browser. Many of the Working with Text shortcuts are useful online, like the shortcuts for selecting, copying, and pasting text into your web browser's address bar. Because each browser is different, some of these shortcuts may have varying results.

  • Ctrl+F: Find a word or phrase in the current webpage. This shortcut opens the Find toolbar. You can then type the text you wish to find. If the word or phrase appears more than once, press Enter to move to the next instance.
    Finding a word
  • Ctrl+T: Open a new browser tab.


  • Ctrl+N: Open a new browser window.
  • Ctrl+R: Reload the current browser page.
  • Tab: Skip to the next field in a web form. For example, when filling in your address on a web form, pressing tab will move the cursor to the next field. For more information, check out our article Speed Up Your Workflow with the Tab Key.


    Skipping to the next field in a web form
  • Ctrl+D: Bookmark the current page.
  • Ctrl+B: View bookmarks.
  • Ctrl+H: View browsing history.
  • Ctrl+J: View downloads.


  • Home: Scroll to the top of the webpage.
  • End: Scroll to the bottom of the webpage.

Using the Alt key to navigate menus

When you press the Alt key, you will have access to all menus in the current application. This means you can perform almost any task with just your keyboard. For example, you can type Alt+F+X to quit an application. When performing these shortcuts, you will not need to hold down the Alt key.

Menu selections after pressing Alt

Try using keyboard shortcuts to perform the following tasks:

  1. Open the Start Menu.
  2. Navigate to a word processing application like Microsoft Word.
  3. Open the application, and type a few lines of text.
  4. Select a few of the words. Bold and italicize the selected text.
  5. Undo the italicized formatting.
  6. Find a word or phrase in the document.
  7. Save the document.
  8. Close the application.

Mac Keyboard Shortcut To Select Word

Try using keyboard shortcuts to perform the following tasks in your web browser:

  1. Open a new web browser window.
  2. Move through to the webpage to the address bar.
  3. Type the address of a webpage of your choice. For example, type www.weather.com.
  4. Scroll to the bottom of the page, then scroll back to the top of the page.
  5. Add the webpage to your bookmarks.
  6. Copy the web address.
  7. Open a new web browser tab, and paste the copied link into the address bar.
  8. Close the web browser.

Mac shortcuts

Many of the keyboard shortcuts for macOS are similar to Windows shortcuts. However, instead of the Ctrl and Alt keys, Mac keyboards have Control, Option, and Command keys.

If you are not using a Mac keyboard, you may not have the Command or Option keys. You will need to experiment with key combinations to perform some keyboard shortcuts.

Working with text

These keyboard shortcuts are useful when working with text in word processor, email, and social media applications (like Twitter). They can help you perform commonly repeated tasks like copying and pasting or bolding text.

  • Command+X: Cut the selected text.
  • Command+C: Copy the selected text.
  • Command+V: Paste the copied or cut text.
  • Command+A: Select all text on the page or in the active window.


    Selected text
  • Command+B: Bold the selected text.
  • Command+I: Italicize the selected text.
  • Command+U: Underline the selected text.
  • Command+left arrow: Skip to the beginning of the current line.
  • Command+right arrow: Skip to the end of the current line.
  • Option+right arrow: Skip to the beginning of the next word. You can press the right arrow multiple times to skip several words.
  • Option+left arrow: Skip to the beginning of the previous word. You can press the left arrow multiple times to skip several words.
  • Shift+Option+right arrow: Select the next word.
  • Shift+Option+left arrow: Select the previous word.

Working with files and applications

You can use keyboard shortcuts to open, close, and switch applications in Finder and from your desktop. When working with a file (like a Microsoft Word document), shortcuts can be used to create new files, find words, and print.

  • Option+Command+Esc: Quit a frozen application. This shortcut opens the Force Quit dialog box. You can then select an application and quit it.


  • Command+Delete: Send a selected file to the Trash.
  • Command+Down Arrow (or Command+O): Open a selected application or file.
  • Command+N: Create a new file.
  • Command+O: Open an existing file.
  • Command+P: Print an open file.
  • Command+S: Save the current file.
  • Command+Z: (or Shift+Command+Z): Undo the previous action. If you'd like to redo the action, press Command+Y.
  • Command+F: Find a word or phrase in the current page. This shortcut will make a search box appear. You can then type the text you wish to find. If the word or phrase appears more than once, press Enter to move to the next instance.
    Find box
  • Command+-(Command+dash key): Zoom out. When viewing a photo in an application like iPhoto, this shortcut will make the image appear smaller.
  • Command+= (Command+equal key): Zoom in. When viewing a photo in an application like iPhoto, this shortcut will make the image appear larger.


  • Command+Q: Quit the current application.
  • Command+W: Close the current file or window.
  • Command+Tab: Switch between open applications. This shortcut opens the Application Switcher. While continuing to press the Command key, you can then press Tab again to move between open applications.


    Application Switcher

Internet shortcuts

These shortcuts are designed for navigating your webbrowser. Many of the Working with Text shortcuts are also useful online, like the shortcuts for selecting, copying, and pasting text into your web browser’s address bar. Because each web browser is different, some of these shortcuts may vary in their effectiveness.

  • Command+F: Find a word or phrase in the current webpage. This shortcut opens the Find toolbar. You can then type the text you wish to find. If the word or phrase appears more than once, press Enter to move to the next instance.
  • Command+T: Open a new browser tab.


    New browser tab
  • Command+N: Open a new browser window.
  • Command+R: Reload the current browser page.
  • Tab: Skip to the next field in a web form. For example, when filling in your address on a web form, pressing tab will move the cursor to the next field. For more information, check out our article Speed Up Your Workflow with the Tab Key.
  • Command+D: Bookmark the current page.
  • Command+B: View bookmarks.
  • Home: Scroll to the top of the webpage.
  • End: Scroll to the bottom of the webpage.

Open a word processor like Microsoft Word or TextEdit, and type a few lines of text. Try using keyboard shortcuts to perform the following tasks:

  1. Select a few of the words. Bold the selected text.
  2. Undo the text editing, and italicize the selected words instead.
  3. Find a word or phrase in the document.
  4. Save the document.
  5. Close the application.

If you are unable to add formatting in TextEdit, then go to the Format menu and select Make Rich Text.

Mac Keyboard Shortcuts For Word Documents

Try using keyboard shortcuts to perform the following tasks in your web browser.

Common Microsoft Word Shortcuts

  1. Open a new web browser window.
  2. Move through the webpage to the address bar.
  3. Type the address of a webpage of your choice. For example, type www.pinterest.com.
  4. Scroll to the bottom of the page, then scroll back to the top of the page.
  5. Add the webpage to your bookmarks.
  6. Copy the web address.
  7. Open a new web browser tab, and paste the copied link into the address bar.
  8. Close the web browser.

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